Operating Income Module: Invoice, Revenue, and Credit Notes

Navigating the Accounting System

  1. Access the Module:
    • On the left navigation bar, select “Income” to view the options: Invoice, Revenue, and Credit Notes.

Invoices

  1. Viewing Invoices:
    • The list displays invoices created directly within the module or converted from proposals.
    • Search: Enter criteria and use the search button to find specific invoices. Clear the search to view the complete list.
  2. Creating an Invoice:
    • Click “Create” to generate a new invoice.
    • Enter details such as customer information, dates, categories, items, and amounts.
    • Use the “add item” button to manually add items.
  3. Managing Invoices:
    • Export: Download the list of invoices.
    • Invoice ID: Access details, update status, send reminders, resend, and download invoices.
    • Link: Obtain a shareable link with options for downloading and paying now, which can be used in emails or shared directly.
    • Duplicate: Create a copy of an existing invoice for repetitive transactions.
    • View: Review invoice details and update status.
    • Edit: Modify existing invoices.
    • Delete: Remove specific invoice records.
  4. Template Changes for Downloaded Invoices:
    • Navigate to Accounting System > Print Settings.
    • Edit templates for proposals, invoices, and bills.
    • Select Invoice print settings to choose templates, set theme colors, upload logos, preview layouts, and save as default.

Revenue

  1. Managing Off-Platform Payments:
    • Manage payments not processed through the system or paid in cash.
    • Search/Clear Search: Filter entries by date, account, customer, or category.
  2. Creating a Revenue Entry:
    • Click “Create” to record off-platform payments.
    • Enter details including date, amount, account, customer, description, category, and reference.
    • Upload payment receipts for record-keeping.
  3. Managing Revenue Entries:
    • Download: Download uploaded receipts.
    • View: Review uploaded receipts.
    • Edit: Modify entry details.
    • Delete: Remove entries.

Credit Notes

  1. Adjusting Invoice/Receipt Amounts:
    • Under the Accounting System, select “Invoice” and then “Credit Notes”.
  2. Creating a Credit Note:
    • Click “Create” to generate credit notes.
    • Select an invoice and enter the amount, date, and description.
  3. Managing Credit Notes:
    • Credit Note/Invoice ID: View details, update status, and manage credit notes.
    • Edit: Modify credit note values.
    • Delete: Remove specific credit notes.